Chumash Enterprises

Employment Coordinator

ID 2025-2409
Category
Human Resources
Position Type
Full-Time
Location
US-CA-Buellton

Overview

The Employment Coordinator is responsible for greeting, assisting, and directing job applicants, Team Members, and all other visitors of the Chumash Employee Resource Center (CERC). The Employment Coordinator partners with Recruiters to provide administrative support with the hiring process of potential qualified candidates. Additionally, the Employment Coordinator provides support to all Human Resources (HR) functions as needed.

 

This role and its function are part of the Human Resources shared services model. A Team Member in a shared service structure, works within a dedicated business unit (including people, processes, and technologies) that is structured as a centralized point of service and is focused on defined business functions. These units typically serve multiple business groups enterprise wide, and typically have established Service Level Agreements.

Responsibilities

  • Assists Recruiters with various hiring process activities such as verifying accuracy of candidate applications, scheduling pre-employment drug testing, provide the Tribal Gaming Agency candidate files and release pre-authorizations for background checks. Release and conduct background checks for Tribal Operations and Tribal Health Clinic..
  • Assists with onboarding all new hires; responsible for scheduling new hire paperwork, uniform fittings, and Tribal Gaming badge issuing.
  • Reviews paperwork submitted to Human Resources for accuracy, appropriate approvals, and compliance with Enterprise and Human Resources department standards.
  • Enters personnel information including, but not limited to new hire information, applicant tracking information, transfers (inter and intradepartmental), status changes, and into the HR information system in a timely and accurate manner.
  • Maintains and helps ensure the security and confidentiality of all Human Resources and Enterprise information and personnel records.
  • Greets and provides information to all Team Members of the Chumash Enterprises, outside agencies, contractors, members of the public, Tribal Members, tribal government representatives, and CERC patrons in a courteous, professional, and timely manner.
  • Provides instruction to applicants and Team Members on how to utilize the services available on the computer self-service kiosks, including job applications, address changes, training enrollments, and inquiries and changes to Team Member benefits.
  • Answers general questions and directs legal, personal, or technical questions to the appropriate HR functions.
  • Answers the reception area phone within three rings in a polite and responsive manner.
  • Assists with filing, scanning, making photocopies, sending faxes, and distributing information as directed by all HR management.
  • Participates, as needed, in other HR areas or special department projects.
  • Upholds a work environment that promotes teamwork, partnership, recognition, mutual respect, and collaboration while role modeling the company values, behaviors, and culture of One.Team.Chumash.
  • Performs other duties as assigned.

Qualifications

  • High School diploma or GED certificate.
  • Associates Degree preferred.  
  • Two years’ experience managing a reception desk, including managing incoming calls.
  • Two years’ experience performing clerical and administrative work.
  • Previous experience in recruiting and/or Human Resources is preferred.
  • Basic computer proficiency utilizing Microsoft applications, email, and internet.
  • Customer Focus: Knowing the (internal and external) customer business needs and acting accordingly; anticipating customer needs and giving high priority to customer satisfaction and customer service.
  • Attention to Detail: Taking responsibility for a thorough and detailed method of working.
  • Planning and Organizing: Setting priorities and defining actions, time, and resources needed to achieve predefined goals.
  • Oral Communication: Shaping and expressing ideas and information in an effective manner.
  • Written Communication: Expressing ideas and opinions clearly in properly structured, well organized, and grammatically correct reports or documents; utilizing language and terminology that is understandable for the reader.
  • Knowledge of use and operation of standard office equipment.
  • Must be able to maintain high levels of confidentiality.
  • Must apply for, receive, and maintain a Gaming License from the Tribal Gaming Agency.
  • Native American hiring preference applies.

Location

585 McMurray Road

Minimum Pay Rate

$22.82 per hour

Maximum Pay Rate

$26.85 per hour

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