Under the direct supervision of the Accounts Payable Manager, the Accounts Payable Clerk is responsible for performing tasks related to the accounts payable (AP) function for assigned vendors.
Responsibilities
Receives various bills, invoices, and statements from vendors and verifies their nature and authorization in order to ensure timely and accurate payment.
Communicates with vendors and internal personnel to resolve A/P related issues.
Oversees the maintenance of vendor files.
Ensures proper coding of invoices and complies with written policy established for coding invoices.
Reviews check runs and corresponding reports to ensure validity and accuracy.
Processes stop payments and voids checks when directed by management.
Monitors aging reports and provides an explanation for all non-current balances.
Prepares month end accruals while using good judgment to justify the amount and purpose of the accrual.
Complies with all applicable regulations and statutes of government oversight agencies, i.e., the Internal Revenue Service, Franchise Tax Board, and State Board of Equalization, as they relate to tasks.
Works with the AP Manager to coordinate monthly and year-end processing to meet internal and external deadlines.
Responds to requests from internal and external auditors in a timely manner.
Executes special projects and other related A/P functions as directed.
Upholds a work environment that promotes teamwork, partnership, recognition, mutual respect, and collaboration while role modeling the company values, behaviors, and culture of One.Team.Chumash.
Performs other duties as assigned.
Qualifications
High School Diploma or GED Certificate.
Associate degree in Business Administration, Finance, or Accounting preferred.
One year in accounting or related work experience.
Experience with account coding, month-end close, and journal entries.
Basic knowledge of accounts payable practices and principles.
Basic knowledge of business and accounting systems and methods.
Basic knowledge of applicable regulations, rules, procedures, and administration is required.
Advanced clerical skills, including account keeping, posting, tracking, and preparation of purchase orders and checks.
Intermediate computer proficiency utilizing Microsoft applications, e-mail and Internet.
Proficient in 10-key and other office equipment.
Must apply for, receive, and maintain a Gaming License from the Tribal Gaming Agency.
Native American hiring preference applies.
Quality Orientation: Setting high standards regarding his/her work and working environment and acting accordingly; developing quality standards; continuously evaluating performance, products, and procedures; actively seeking ways to improve quality.
Attention to Detail: Taking responsibility for a thorough and detailed method of working.
Integrity: Upholding generally accepted social and ethical standards in job-related activities and behaviors.
Written Communication: Expressing ideas and opinions clearly in properly structured, well organized, and grammatically correct reports or documents; utilizing language and terminology that is understandable for the reader.
Oral Communication: Shaping and expressing ideas and information in an effective manner.